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privacy declaration

GENERAL

Van Steenbrugge & Partners lawyers CVBA (KBO no. 0878.449.816, Durmstraat 29, 9030 Mariakerke, tel: +32 9 269 10 69, e-mail: info@vsadvocaten.be) (hereinafter: VSA) is responsible for the processing of your personal data as shown in this privacy statement.

VSA takes the protection of your personal data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of misuse, please contact our office at the following e-mail address: data protection@vsadvocaten.be.

In this privacy statement VSA clarifies which personal data about you is processed, for what purposes and on what legal basis, how long your personal data is stored, to whom your personal data can be passed on and what rights you have with regard to the processing of your personal data.

WHAT PERSONAL DATA IS PROCESSED BY VSA, FOR WHAT PURPOSES AND ON WHAT LEGAL BASIS?

In addition to collecting and processing the personal data that you (possibly) provide VSA when using the website, VSA collects and processes personal data of:

  • (potential) Clients and their employees
  • People who subscribe to the VSA newsletter
  • Persons who provide their business card or otherwise their contact details to VSA
  • Applicants
  • VSA service providers
  • Third parties (to the extent necessary for the execution of the legal assignment entrusted to VSA by its clients)

 

VSA collects, among other things, the following personal data:

In the context of client management (contractual necessity, consent, legal obligation, legitimate interest):

  • identification data
  • Financial data and details
  • Personal characteristics
  • Professional data (education and profession)
  • Judicial and criminal personal data
  • Other personal data that (potential) clients actively provide, for example in correspondence and by telephone, or in the context of the requested services

 

In the context of supplier management (contractual necessity, legal obligation, legitimate interest):

  • identification data
  • Financial details
  • Professional data (education and profession)

 

In the context of direct marketing, including sending the VSA newsletter or information about publications and training courses that may interest you (consent, legitimate interest):

  • identification data
  • Personal characteristics
  • Professional data (education and profession)

 

In the context of job applications (consent, legitimate interest):

  • identification data
  • Personal characteristics
  • Professional data (education and profession)
  • Image capture (photo)

 

In the context of compliance with legal obligations:

  • identification data
  • Financial details
  • Identity card and national registration number

 

In the context of the execution of the legal assignment entrusted to VSA by its clients:

  • Personal data of third parties from public sources (such as the National Register, the Crossroads Bank for Enterprises, the Belgian Official Gazette, etc.) and private sources (such as social media and B2B databases), including:
    • identification data
    • Financial details
    • Professional data (education and profession)
    • Judicial and criminal personal data
  • Other personal data received from third parties in the context of the handling of (legal) disputes

HOW LONG DOES VSA KEEP YOUR PERSONAL DATA?

VSA does not store your personal data for longer than is strictly necessary to achieve the purposes for which your data is collected:
  • Client and supplier management, execution of the legal assignment: 10 years after the end of the agreement
  • Direct marketing: 3 years after the last meaningful contact, on the understanding that a renewal of this term is possible with your consent
  • Applicants: 1 year after receipt of the personal data
  • Legal obligations: legal retention period

TO WHOM CAN VSA TRANSFER YOUR PERSONAL DATA?

VSA may share your personal data with:

  • Service providers acting as processors for VSA: IT service providers, PR/marketing service providers, translation agencies
  • VSA professional advisors such as outside law firms and accountants
  • Third parties involved in VSA's services to its clients: bailiffs, arbitrators, mediators, civil-law notaries, the opposing party and their lawyers, witnesses and experts
  • Third parties involved in VSA's services within the context of their relationship with clients: banks, insurance companies and brokers
  • Government bodies such as police services, the court, president of the Bar Associations to which the lawyers of VSA belong, the Financial Information Processing Unit and other supervisory authorities.

 

This list is not exhaustive. There may be other cases where VSA needs to inform other parties in order to provide its services as effectively as possible.

WHAT RIGHTS DO YOU HAVE REGARDING THE PROCESSING OF YOUR PERSONAL DATA?

In principle, you have the right to view your personal data (and to request a copy of it), to correct or delete it. In addition, you have the right to withdraw your consent to the data processing or to object to the processing of your personal data by VSA (for example for marketing purposes) and you have the right to data portability.

You can send a request for access, copy, correction, deletion, data transfer of your personal data or a request to withdraw your consent or objection to the processing of your personal data to the following e-mail address: data protection@vsadvocaten.be or by registered mail to our office address.

VSA aims to respond to your request as quickly as possible, and within thirty days.

You should take into account the fact that VSA may not be obliged to comply with your request for access, correction, deletion or transfer. This is because of its legal obligations, for the establishment, exercise or substantiation of a legal claim or the justified exercise of the right to freedom of expression and/or information.

VSA also wishes to point out that you have the option of submitting a complaint to the national supervisory authority, the Belgian Data Protection Authority. Before submitting a complaint, it is advisable to contact VSA in order to find a quick solution to your complaint.

MODIFICATION OF THIS PRIVACY STATEMENT

VSA reserves the right to change this privacy statement. The most recent version of the privacy statement can be found on the VSA website. If the changes are substantial, VSA will notify you of this via its website, by e-mail or by regular mail.

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